Job Title:  Office Manager
Status:  Part time, 30 hours/week
Reports to: Board of Directors
Begins March 2012

Qualifications: 

• Minimum two years experience with office administration;
• Knowledgeable and experienced with school office procedures,
• Knowledgeable and experienced with Apple computer systems,
• Knowledgeable and experienced with Quick Books and accounting procedures.
• Warm personal presence.
• Preferred: Understanding of Waldorf education

Responsibilities:

Implement compliance with federal, state and local agencies, including but not limited to:

• Completeness of student files and records (see student file checklist)
• Completeness of teacher files and records (see new hire checklist)
• Monthly fire drills, schedule with teachers and keep records
• Conduct fire drill and safety trainings for new employees
• Schedule and keep records of yearly inspections by Fire Marshall and Health Department

Maintain school computer files :

•  Maintain files, documents and forms on school computer
• Update and publish student directory in August for distribution to families
• Update new contacts on Google master list document and Constant Contact
• Create mailing lists and labels for group mailings as needed
• Create school monthly newsletters on Constant Contact
• Create student files notebook for Nature Fridays

Correspondence/communication:

• Answer the telephone and direct messages to appropriate persons
• Check the school email daily and answer or direct to appropriate others
• Write, have signed and send thank you letters for donations and contributions of goods and services to the school
• Support mailings by the Fundraising committee
• Support mailings of holiday cards to school community

Enrollment support:

• Connect new inquiries with a member of the enrollment team
• Conduct tours of school and provide enrollment materials to new families

TADS Admission Management:

• Manage the TADS admissions, enrollment, agreement and billing agreement process for the school
• Monitor student enrollment progress on TADS and support families with completion of documents on TADS

Financial:

• Enter deposits, checks and withdrawals on Quick Books by the end of each calendar month
• Balance monthly bank statements
• Prepare reports as necessary
• Write checks for signature by Board president/treasurer
• Pay school bills
• Prepare deposits,  issue receipts and procure written invoices/statements/receipts for each check and bank draft
• Issue cash disbursements under $20 with proper forms; balance cash box weekly.

Volunteer/visitor Coordination:

• Work with parent volunteers in the office
• Assure all visitors sign in and communicate with them

Facility Maintenance:

• Manage school lending library
• Assure cleanliness and organization of the office and entrance area
• Order office and cleaning supplies as needed
• Manage school store

Other duties:

• To be with children in the office when they are waiting for a parent to pick them up, such as when they are sick and cannot be in the class
• To be with children in the classroom if a teacher must step out temporarily
• As requested by the Board of Directors

Salary and Benefits:

Starting working hours: ~30 hours / week for 46 weeks
Starting pay: $12/hr.

About us:

Azalea Mountain School, Inc. is a private school based on Waldorf education. The school opened in Aug. 2011 with 38 children in Kindergarten, first/second grade and third/fourth grade.   We are a community of families, Anthroposophists, artists and individuals committed to providing a healthy, protected childhood for the children in our area.

We are located in Asheville, NC in the heart of the Blue Ridge Mountains. Our area offers a wonderful natural environment, spectacular beauty, a progressive mindset, and a strong art culture.

TO APPLY: Please send cover letter, resume, and three references to:

Azalea Mountain School Hiring Committee

587 Haywood Rd, Asheville, NC 28806

Email: azaleamountain@gmail.com